Athletic director

Athletes across multiple teams

A kid on varsity and club is one athlete, not two records.

Seasons

Last year's roster stays intact when this year's starts.

Emergency contacts

Findable in five seconds, which is the only time it matters.

Depth charts

Position groups and ordering your staff actually agrees on.

Coaching staff and roles

Head coach, assistants, trainers — each with their own access.

Message board per team

Post once, people reply underneath. Carpools stop turning into forty separate threads.

Private messages

Coach to athlete, coach to parent, staff to staff — inside the platform, not on a personal number.

Parent threads

A conversation the parents can see and the roster cannot. Set the audience when you post.

Voting, anonymous or tracked

Tracked when you need to chase the six people who have not answered. Anonymous when the honest answer needs cover.

Pinned posts

The tournament details stay at the top all week instead of scrolling away.

Name your officers

Team parent, treasurer, fundraising chair — your titles, not ours.

Scoped to one team

Treasurer of the varsity team is not automatically anything on the JV team.

Specific permissions

Posting, messaging parents, and starting fundraisers are separate switches.

Season history

Who held the job last year stays on the record when this year's officers take over.

Crisis lines, always at the top

988 and Crisis Text Line are there from day one, and nobody needs permission to see them.

NIL

What it means, what has to be disclosed, and the fact that the money is taxable.

Safety and reporting

How to report hazing or harassment without going through a coach.

Academics, nutrition, money, life after sport

Twelve categories, plus anything else you want to add.

Or write your own

A resource can be a link, a phone number, or just a sentence. Not everything needs a URL.

Aim it at who needs it

Some things are for parents, some for athletes, most for everyone.

Set it per role

Coaches, athletes, parents, medical staff — each gets its own switches.

Turn one thing off for one group

You can have the playbook without the athletes seeing it yet.

Or per person

The assistant who runs the scout team gets film. The one athlete who should wait, waits.

Apply it in bulk

All on, or all off, for a whole role in one click.

Officers included

A team parent can be given exactly the parts of the job they are doing.

A library to start from

Waivers, parental consent, physical clearance, concussion acknowledgement, codes of conduct, travel and media releases.

Or write your own

Copy one and change it, or start from a blank page. Your wording, your program.

You say who signs

Athlete, parent or guardian, coach — or several of them on the same document.

You say who can read it

A physical is signed by a family and read by medical staff. A coach need not be in either direction.

Guardians sign for minors

The signature is the parent's, the document is about the athlete, and the record keeps both straight.

See who has not signed

The whole point of doing it online — a list, not a folder in somebody's car.

Roster and schedule stay current

Because they are the same records your staff already maintain — nobody re-types a score onto a website.

Your colours and your logo

The same branding as the portal your families sign into.

Pages you control

Add what your program needs: staff, history, booster info, whatever matters.

Your own address

Your program at its own subdomain, or point a domain you already own at it.

Nothing published by accident

An athlete appears publicly only when someone turns it on for them.

One team or the whole season

A spring fundraiser can cover five teams and still be one campaign.

Coach, director, or parent officer

All three can start one. A parent's goes to a director first, because it carries the program's name.

Goal and progress

What you are aiming for and where it stands, on the team page.

Powered by GoatFanGames

The fundraiser itself runs on GoatFanGames; the program record lives here.

Book for one sport or several

One shoot day covering three teams is one booking.

Started by a coach, director, or officer

Whoever is organising it can set it up.

On the team calendar

The shoot lands where everyone already looks for dates.

Powered by MyPicLab

Shoots and galleries run on MyPicLab; the schedule and roster stay here.

Daily availability board

Available, limited, out — set for the whole roster in under a minute.

Attendance per event

Present, late, excused. Forward-looking availability and backward-looking attendance are not the same thing.

Attendance rate per athlete

The trend nobody notices until it is a conversation with a parent.

Wellness check-ins

Sleep, soreness, and readiness, if you want them.

Mental health, handled carefully

Log that a conversation happened and what was arranged. Records are confidential by default — a coach sees whether the athlete can play, not what was said.

Injury log

Body part, mechanism, severity, and an expected return date.

Return-to-play protocols

Staged clearance, including the concussion protocol.

Physicals and clearances

Expiry warnings 30 days out, per athlete, so nobody is ineligible on tournament morning.

Confidential medical notes

Visible to medical and trainer roles only — never to the coaching staff.

PAR-Q screening

Athletes fill it out; any flagged answer reaches a human.

Equipment inventory

What you own, what is issued, what came back damaged.

Issue and return tracking

Per athlete, per item.

Travel rosters

Who is on the bus, and who was left off on purpose.

Camps and tryouts

Registration and rosters for anything outside the season.

Fuel PACs

Build a pack for a phase of the season — pre-season, in-season, two-a-days — with the macros set once and applied to everyone on it.

Team ordering

Order for the whole roster in one go instead of collecting forms. Orders carry through checkout and land as a single invoice.

Per-athlete targets

Calories and macros per athlete, so a 118lb wrestler and a 290lb lineman are not handed the same plan.

Meal logging

Athletes log what they actually ate from their phone. Staff see the week, not the anecdote.

Compliance tracking

Who is hitting their targets and who quietly stopped — visible before it shows up in a workout.

Supplements

What an athlete is taking, recorded where the trainer can see it alongside the medical record.

Negotiated hotel rates

Rates below public price on rooms near where you are playing, searched by the venue rather than by city.

What you saved, shown

Every rate carries the public price beside it, so the saving is a number you can put in front of a booster or a board.

Block bookings

Rooms for a travelling roster and the parents following it, held together.

Flights, cars and activities

The same rates cover getting there and getting around once you have arrived.

Recruiting board

A column per stage, dragged left to right, exactly like the whiteboard you already draw. Identified through signed, with who is assigned to each prospect.

Gone quiet

Anybody nobody has contacted in three weeks is flagged on their card. That number is what starts most Monday staff meetings.

Staff evaluations

A grade out of ten and a straight take/monitor/pass from each coach — kept separate, because a coach can rate somebody highly and still not want them in the room.

Offers

Scholarship percentage and revenue share tracked separately, since 2025 made them separate conversations. Directors and compliance extend them; position coaches do not.

Visits

Official and unofficial, counted separately, because one is limited under NCAA rules and the other is not.

Transfer portal board

Entries added by hand, pasted in bulk, or imported from the service you already pay for. There is no official NCAA feed anyone can subscribe to — we do not pretend otherwise.

Matched to your gaps

Say what each position group needs and the portal tells you which entries fit, filtered by eligibility left and GPA. One click puts a match on your recruiting board.

GM desk

Every position group, how many spots are short, how many commitments are already against it, and how many people in the portal could fill it.

Revenue-share cap

What is committed against the cap for the year, what is left, and whether you are over. Title IX reserve and per-sport budgets included.

GPA and eligibility tracking

Know before the coach does.

Academic flags

Surfaced early enough to fix.